Technology platform for Collins View NA (D-R-A-F-T-!)

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Overview

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collinsview.org internet domain name is registered at Dreamhost

collinsview.org is registered with Dreamhost.com, an Internet domain name registrar. The annual registration fee ($16:2021) is payable on Oct 31. If not renewed, it would expire on Dec 1, and someone else could register it for some other use. (There are other places named Collins View in the country.)

A domain name is not 'purchased' or owned. Domain name are registered. The person or entity holding the name is the Registrant. Collins View Neighborhood association could technically be the registrant, but paying the fee could be more complicated by Banking.

Website hosted at Drewamhost

The hosting is also via Dreamhost.com, under Time Haven Media, gratis to CVNA.

The website is simple HTML, with no 'dynamic' content. John edits a replica (copy) of the site on his computer, then synchronizes any changed pages with the server via ftp. All photos and other resources are also on john's computer and the server.

Dreamhost provides a FREE SSL certificate, set to expire every few months, but is auto-renewed by them before it expires. This allows us to use https on the site for whatever reason. I don't think the PayPal DONATE button for the Nature series requires the site to have https, but some devices refuse to even load a form from a site without https. No comprende? Me nada! Need more? See the Let's Encrypt Overview.

Future of the Site

The Website can continue there, maintained by John, or it can be hosted anywhere else. The site itself could be hosted under SWNI's hosting service, should John fall off the earth. The site can remain up as long as TimeHavenMedia is in existence. A long term plan for the website is a bigger issue. John's concern is that if someone wants to make it more dazzling, fine, but then that person is responsible for it forever, not just until they jazz it up. For now, John is willing to update, expand, refactor (re-arrange) the website with feedback and participation of the association.

The site might benefit if converted to using a content management system, where various people could add articles and update the site with out much tech expertise. However, the same caveat applies — commitment is required to keep the site even moderately current and relevant. (AND TRAINING WOULD BE REQUIRE as different people assume this role.)

Google Workspace integration intact via DNS

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Google WorkSpace (Email via groups, Google Drive, owner: archives)

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Document retention

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Civic Life lends IT Support

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Zoom license

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File sharing best practice?

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Distribution of docs for meetings: Agenda, Minutes

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Workflow for Creation, approval, and submission of SW News article.

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Archiving relevant documents

SWNI was filing away our minutes and agendas. Those files are still out there, but no new ones have been added. We can read, but not add (I think). Should we continue to use, if we could gain access?

Having minutes and articles on the website seems to work OK - one stop shopping. It's not a lot of work to maintain these items. Plus, the PDFs get indexed by google, and I have google search buttons for the whole site on several pages. Bylaws (current and previous versions) are kept on the web site.

Best Practices of other hoods and SWNI?

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Future - Adopt Collaborative tools? Continue using Nextdoor?

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Digital sign in? Board Voting? NHood Voting?

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References

REFERENCES https://en.wikipedia.org/wiki/Google_Workspace https://slack.com Collins View Google Drive particulars Owner: archives@collinsview.org Created Aug 10, 2016, but maybe not used till a year later. 174 MB of 15 GB used https://drive.google.com/drive/folders/0ByX-j-A-Wx_iQzBCYUNLdDhEcjg?resourcekey=0-Dg7fL8T8OIQIPepr6K_LZQ

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